Is SaaS DMS the Optimal Choice for Manufacturing Businesses? (Part 2)

SaaS DMS – The Future Trend for Business Transformation

As analyzed in Part 1, both On-premise DMS and SaaS DMS have their own advantages and disadvantages. However, the current reality shows that SaaS DMS has a significant edge over On-premise DMS due to its flexibility, time and cost efficiency, and ease of scaling as businesses expand.

According to many experts, SaaS will have a substantial impact on business decisions in the future. In fact, SaaS providers have shown an annual profit growth of about 10.3%, and this is forecasted to continue in the coming years. Additionally, over 64% of small and medium-sized businesses are already using SaaS software.

To explain this trend, we can analyze the following factors:

1. Reasonable investment cost for all business sizes

With On-premise DMS, businesses must make a large initial payment (from VND 300 million to VND 3 billion, depending on the provider). After that, companies need to spend additional funds for system replacements, maintenance, and hiring a dedicated IT team to manage the system. These ongoing costs can be significant for businesses.

On the other hand, SaaS DMS operates on a pay-as-you-go model, eliminating the need for a large upfront investment in hardware and software. The costs are based only on the number of users registered, reducing the financial burden, especially for small and medium-sized enterprises. Depending on the business’s size, companies can choose a solution package with appropriate features, avoiding paying for a full license and unused features.

2. Easy deployment and access from anywhere

SaaS DMS can be quickly deployed via the internet without the need for managing hardware or software.

With On-premise DMS, employees’ devices must connect through internal networks to access information from the server. SaaS DMS, however, allows users to access the system from any internet-connected device, anytime, anywhere, without needing to be at the office or use VPNs. This enhances flexibility and user convenience.

3. Flexible scalability according to business needs

Expanding the scale of an on-premise DMS system requires purchasing additional hardware and increasing storage capacity as the business grows. This process can take time and significant investment to implement and configure new systems. Additionally, managing and maintaining an expanded system becomes more complex due to reliance on the company’s internal infrastructure.

In contrast, SaaS DMS offers more flexible scalability without the need for hardware upgrades or storage increases. Expansion can be swiftly handled by increasing resources through the provider’s cloud platform.

Furthermore, businesses can easily contact their provider to add custom features tailored to their industry-specific needs.

4. Technical support from the provider

Service updates and security patches are often automatically and freely provided by the service provider, ensuring that the system is always up-to-date and secure with the latest software versions. Since the SaaS DMS is managed and maintained by the provider, it typically comes with professional technical support, helping businesses resolve issues quickly and efficiently without additional monthly maintenance costs. For SaaS systems, maintenance can be scheduled during off-hours, minimizing any disruption to the business.

In summary, SaaS DMS offers high flexibility and convenience, as businesses do not need to worry about installation, updates, or software maintenance. Users can benefit from new features automatically updated by the service provider without any extra effort. By eliminating infrastructure management concerns, businesses can focus their time and resources on growing their operations and improving work performance.

5. SaaS Order Management Solution by DMSpro

Currently, there are many providers of SaaS DMS solutions in the market. Among them, DMSpro is a pioneer in delivering cloud-based distribution and sales management systems in Vietnam.

DMSpro’s OMS is a SaaS DMS product designed with a customer (sales point) focus. It leverages the flexible customization capabilities of SaaS, allowing for adjustments to meet client needs (logo, reports, sales processes, support for configuring all promotion mechanisms from simple to complex). This ensures the system can adapt to the frequent changes of business organizations and market trends.

DMSpro là một trong những nhà tiên phong cung cấp giải pháp DMS

If you are interested in learning more or needing support related to SaaS DMS services, contact DMSpro via hotline 08686 2 8686 for direct consultation.